Data Privacy

All the details requested by AvEnStat for the subscription not restricted to your personal details like name, address, contact number and financial details like credit/debit card details will be maintained with strict confidentiality. Informations so collected will be only used for the specific purposes as stated elsewhere.
Information provided by you will be handled in accordance with the relevant jurisdiction’s data protection legislation. We assure stringent security protocol in order to maintain unintended and unauthorised access to your data by anyone, including our employees. The company shall continuously review and enhance its security policies and security measures to consistently maintain a high level of security.
Terms and Conditions

Data Accuracy

AvEnStat have defined procedures in place to ensure that the personal information collected is comprehensive, precise and current. The customer should inform us for any errors observed or updation as necessary. AvEnStat shall correct the erroneous/updated information as appropriate.

Data Sharing

AvEnStat shall not disclose personal information of its customers without their prior consent unless such disclosure has been agreed to in a contract between the company and customer, or where the disclosure is necessary for compliance of a legal obligation. In case Company discloses the personal information to Third Parties, such Third Parties shall be bound contractually to ensure that they protect customer personal information in accordance with applicable laws.
The above obligations relating to sharing of personal data or information shall not apply to information shared with government mandated under the law to obtain such information or by an order under law for the time being in force. Further, if any personal data or information is freely available or accessible in the public domain, the company shall not have any obligations regarding the same.
No specific information about customer accounts or other personally identifiable data shall be shared with nonaffiliated third parties unless any of the following conditions is met:
  • To help complete the registration initiated by the customer
  • To perform support services through an outsourced entity provided it conforms to the Privacy Policy of AvEnStat
  • The customer has specifically authorized it
  • To conform to legal requirements or comply with legal process
  • The information is shared with Government agencies mandated under law
  • The information is shared with any third party by an order under the law
  • Enforce the terms and conditions of the products or services


AvEnStat provides informations in the form of documents / images or any other digital version which are licensed as necessary with,
  • SQL
  • Tableau

Other Websites:

Our website may contain links to other websites which are outside our control and are not covered by this privacy statement. The operators of these sites may collect information from you which will be used by them in accordance with their privacy policy, which may differ from ours.

Policy Amendments

AvEnStat reserves the rights to change its services offered during its course of business and accordingly may reframe its Terms & Conditions as appropriate. The Company shall reserve the right to change or update this Policy or practice, at any time with reasonable notice to its customers so that customers are always aware of the information which is collected, for what purpose AvEnStat uses it, and under what circumstances, if any, the company may disclose it. By virtue of this privacy policy, the customer assents to collection, use, transfer, disclosure, retention and other processing of personal information, including other personal information, as described in this Policy.


AvEnStat shall encourage customer enquiries, feedback and complaints which shall help it identify and improve the services provided to the customers.

Do Not Disturb

AvEnStat as a part of its marketing programme may try to contact you for the product updates, features, feedbacks etc through the contacts authorized by you. If you would like to opt out of such communication, you may please enroll at “Do Not Disturb” section.

Data Processing Agreement – Template

This Data Processing Agreement (“Agreement”) forms part of the Contract for Services (“Principal Agreement”) between
(the “Company”) and

AvEn Consultants Private Limited
38/2A, Paul Harris Nagar,
Nava India,
Coimbatore – Tamilnadu.
(the “Data Processor”)
(together as the “Parties”)

a) The Company acts as a Data Controller.
b) The Company wishes to subcontract certain Services, which imply the processing of personal data, to the Data Processor.
c) The Parties agree that whether or not the data is pertaining to European Union (EU), as the EU regulations are considered stringent, the same is adhered to.
d) In the event of discrepancies in the agreement or arbitration, the Indian Law takes precedence over the EU regulations specified elsewhere.
e) The Parties seek to implement a data processing agreement that complies with the requirements of the current legal framework in relation to data processing and with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).
f) The Parties wish to lay down their rights and obligations.


1. Definitions and Interpretation

1.1 Unless otherwise defined herein, capitalized terms and expressions used in this Agreement shall have the following meaning:

1.1.1 “Agreement” means this Data Processing Agreement and all Schedules.
1.1.2 “Company Personal Data” means any Personal Data Processed by a Contracted Processor on behalf of Company pursuant to or in connection with the Principal Agreement;
1.1.3 “Contracted Processor” means a Sub processor;
1.1.4 “Data Protection Laws” means EU Data Protection Laws and, to the extent applicable, the data protection or privacy laws of any other country;
1.1.5 “EEA” means the European Economic Area;
1.1.6 “EU Data Protection Laws” means EU Directive 95/46/EC, as transposed into domestic legislation of each Member State and as amended, replaced or superseded from time to time, including by the GDPR and laws implementing or supplementing the GDPR;
1.1.7 “GDPR” means EU General Data Protection Regulation 2016/679
1.1.8 “Data Transfer” means: a transfer of Company Personal Data from the Company to a Contracted Processor; or an onward transfer of Company Personal Data from a Contracted Processor to a Subcontracted Processor, or between two establishments of a Contracted Processor,
in each case, where such transfer would be prohibited by Data Protection Laws (or by the terms of data transfer agreements put in place to address the data transfer restrictions of Data Protection Laws);

1.1.9 “Services” means the services of Automating the Refuelling Operations and data processing to provide the operational Company provides.

1.1.10 “Subprocessor” means any person appointed by or on behalf of Processor to process Personal Data on behalf of the Company in connection with the Agreement.

1.2 The terms, “Commission”, “Controller”, “Data Subject”, “Member State”, “Personal Data”, “Personal Data Breach”, “Processing” and “Supervisory Authority” shall have the same meaning as in the GDPR, and their cognate terms shall be construed accordingly.

2. Processing of Company Personal Data

2.1 Processor shall:

2.1.1 comply with all applicable Data Protection Laws in the Processing of Company Personal Data; and
2.1.2 not Process Company Personal Data other than on the relevant Company’s documented instructions.

2.2 The Company instructs Processor to process Company Personal Data.

3. Processor Personnel

Processor shall take reasonable steps to ensure the reliability of any employee, agent or contractor of any Contracted Processor who may have access to the Company Personal Data, ensuring in each case that access is strictly limited to those individuals who need to know / access the relevant Company Personal Data, as strictly necessary for the purposes of the Principal Agreement, and to comply with Applicable Laws in the context of that individual’s duties to the Contracted Processor, ensuring that all such individuals are subject to confidentiality undertakings or professional or statutory obligations of confidentiality.

4. Security

4.1 Taking into account the state of the art, the costs of implementation and the nature, scope, context and purposes of Processing as well as the risk of varying likelihood and severity for the rights and freedoms of natural persons, Processor shall in relation to the Company Personal Data implement appropriate technical and organizational measures to ensure a level of security appropriate to that risk, including, as appropriate, the measures referred to in Article 32(1) of the GDPR.
4.2 In assessing the appropriate level of security, Processor shall take account in particular of the risks that are presented by Processing, in particular from a Personal Data Breach.

5. Sub processing

5.1 Processor shall not appoint (or disclose any Company Personal Data to) any Sub processor unless required or authorized by the Company.

6. Data Subject Rights

6.1 Taking into account the nature of the Processing, Processor shall assist the Company by implementing appropriate technical and organisational measures, insofar as this is possible, for the fulfilment of the Company obligations, as reasonably understood by Company, to respond to requests to exercise Data Subject rights under the Data Protection Laws.

6.2 Processor shall:

6.2.1 promptly notify Company if it receives a request from a Data Subject under any Data Protection Law in respect of Company Personal Data; and

6.2.2 ensure that it does not respond to that request except on the documented instructions of Company or as required by Applicable Laws to which the Processor is subject, in which case Processor shall to the extent permitted by Applicable Laws inform Company of that legal requirement before the Contracted Processor responds to the request.

7. Personal Data Breach

7.1 Processor shall notify Company without undue delay upon Processor becoming aware of a Personal Data Breach affecting Company Personal Data, providing Company with sufficient information to allow the Company to meet any obligations to report or inform Data Subjects of the Personal Data Breach under the Data Protection Laws.

7.2 Processor shall co-operate with the Company and take reasonable commercial steps as are directed by Company to assist in the investigation, mitigation and remediation of each such Personal Data Breach.

8. Data Protection Impact Assessment and Prior Consultation

Processor shall provide reasonable assistance to the Company with any data protection impact assessments, and prior consultations with Supervising Authorities or other competent data privacy authorities, which Company reasonably considers to be required by article 35 or 36 of the GDPR or equivalent provisions of any other Data Protection Law, in each case solely in relation to Processing of Company Personal Data by, and taking into account the nature of the Processing and information available to, the Contracted Processors.

9. Deletion or return of Company Personal Data

9.1 Subject to this section 9 Processor shall promptly and in any event within 10 business days of the date of cessation of any Services involving the Processing of Company Personal Data (the “Cessation Date”), delete and procure the deletion of all copies of those Company Personal Data.

9.2 Processor shall provide written certification to Company that it has fully complied with this section 9 within 10 business days of the Cessation Date.

10. Audit rights

10.1 Subject to this section 10, Processor shall make available to the Company on request all information necessary to demonstrate compliance with this Agreement, and shall allow for and contribute to audits, including inspections, by the Company or an auditor mandated by the Company in relation to the Processing of the Company Personal Data by the Contracted Processors.

10.2 Information and audit rights of the Company only arise under section 10.1 to the extent that the Agreement does not otherwise give them information and audit rights meeting the relevant requirements of Data Protection Law.

11. Data Transfer

11.1 The Processor may not transfer or authorize the transfer of Data to countries outside the EU and/or the European Economic Area (EEA) without the prior written consent of the Company. If personal data processed under this Agreement is transferred from a country within the European Economic Area to a country outside the European Economic Area, the Parties shall ensure that the personal data are adequately protected. To achieve this, the Parties shall, unless agreed otherwise, rely on EU approved standard contractual clauses for the transfer of personal data.

12. General Terms

12.1 Confidentiality. Each Party must keep this Agreement and information it receives about the other Party and its business in connection with this Agreement (“Confidential Information”) confidential and must not use or disclose that Confidential Information without the prior written consent of the other Party except to the extent that:

(a) disclosure is required by law;

(b) the relevant information is already in the public domain.

12.2 Notices. All notices and communications given under this Agreement must be in writing and will be delivered personally, sent by post or sent by email to the address or email address set out in the heading of this Agreement at such other address as notified from time to time by the Parties changing address.

13. Governing Law and Jurisdiction

13.1 This Agreement is governed by the laws of Republic of India.

13.2 Any dispute arising in connection with this Agreement, which the Parties will not be able to resolve amicably, will be submitted to the exclusive jurisdiction of the courts of Coimbatore, Tamilnadu.

IN WITNESS WHEREOF, this Agreement is entered into with effect from the date first set out below.

Your Company
Signature _____________________
Name: _____________________
Title: _____________________
Date Signed: _____________________

Processor Company
Signature _____________________
Name: _____________________
Title: _____________________
Date Signed: _____________________